Accounting

Full Accrual & Cash Basis Accounting — Built for HOAs

Complete general ledger, customizable chart of accounts, real-time journal management, and seamless QuickBooks integration. Your HOA's financial backbone.

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General Ledger

Auto-Verified Ledger — Green ✓ When Your Books Match the Bank

HOA Alchemy's General Ledger goes beyond record-keeping. After each reconciliation it automatically compares your GL balance against the bank statement—and displays a green "Balances Reconciled" checkmark when they match. No manual verification, no guesswork.

Auto-compares GL vs bank balance — shows green ✓ when reconciled
Full audit trail: every transaction logged by user & timestamp
Searchable by account, amount, date, or description
Drill down from GL entry to source journal or bank transaction
Export GL as CSV or PDF for audits

DateAccountDescriptionAccountDebitCreditBalance

4/1/2026******8412Opening BalanceOpening Balance$18,596.50—$18,596.50

4/1/2026******8412

📄LOCKBOX DEPOSIT

Assessments—$345.00$18,941.50

4/2/2026******8412

📄ONLINE TRANSFER DR APM LLC FEES

Management Fees$1,427.75—$17,513.75

• • •

Ending Balance

$19,463.21Balances reconciled

Chart of Accounts

Pre-built for HOA accounting with full customization.

Pre-loaded with HOA-standard accounts ready to use
Add, edit, or archive custom accounts anytime
Multi-fund structure: operating, reserves, special assessments
Account numbering follows industry standards
Prevent posting to archived accounts automatically

Chart of Accounts

ASSETS
1010 Checking — Operating
1015 Checking — Reserve
1020 Reserve Fund Investments
LIABILITIES
2100 Accounts Payable
2200 Accrued Expenses
REVENUE
4000 Assessment Income

Reporting

Cash & Accrual Reporting

Switch reporting methods instantly for total financial flexibility.

Toggle between cash and accrual basis reports in seconds
Filter by date range, account category, or specific fund
Compare methods side-by-side to understand timing differences
Generate reports for regulatory and lender requirements
Schedule automated monthly or quarterly reports

Financial Report

AccrualSwitch to Cash →
Income
Assessment Revenue$52,100.00
Late Fees$1,200.50
Expenses
Maintenance$8,750.30
Insurance$3,200.00

Payables

Pay Any Vendor, Any Way — with 2FA-Protected Approvals

HOA Alchemy gives vendors the flexibility to receive payment how they prefer — next-day ACH, paper check, or digital payment. Every payment requires two-factor authentication before an invoice can be accepted, keeping your association's funds secure.

Next-day ACH, paper check, or digital payment — vendor's choice
2FA required before any invoice payment is approved
Full Vendor Ledger with invoices, payments, and running balance
Blue text = invoice document available for board or resident review
Search and filter by vendor, date range, or payment status
Summary stats: vendors, invoices, and payments at a glance

Vendor Ledger

📅 Mar 1, 2026 – Mar 31, 2026

Invoices and payments recorded for a vendor during the selected period

VENDORS

INVOICES

PAYMENTS

Consumers EnergySettled

$0.00

DateDescriptionInvoice AmountPayment Amount

03/27/26$143.66—

03/03/26$190.66—

03/03/26$102.60—

03/03/26ACH DEBIT CONSUMERS ENERGY ENERGYBILL 260303—$102.60

03/03/26ACH DEBIT CONSUMERS ENERGY ENERGYBILL 260303—$190.46

03/27/26ACH DEBIT CONSUMERS ENERGY ENERGYBILL 260327—$143.66

Total$436.72$436.72

Current Balance$0.00

Full Accrual & Cash Basis Accounting — Built for HOAs

Auto-Verified Ledger — Green ✓ When Your Books Match the Bank

Chart of Accounts

Cash & Accrual Reporting

Pay Any Vendor, Any Way — with 2FA-Protected Approvals

Accounting Questions

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